efile is a technology that allows attorneys, realtors, and title companies around the country to file documents easily, securely, and most of all, quickly from the comfort of their own office to the Register of Deeds Office. All that is needed is a computer/scanner, an internet connection, and an Electronic Filing Service Provider (BIS).
How it works:
It’s paperless! You simply navigate through a series of easy-to-use browser based screens that will gather the required index information, such as document type, grantor/grantee, taxable amounts, number of pages, etc. You then upload the document over a secure connection. Instantly, the viewable document is sent from your office to be recorded. After recording, this document is electronically routed back to your office—paperless and postage free.
efile gives you the freedom to focus on your business. You know exactly when your document was sent, acknowledged, and recorded by the Register of Deeds office. If the document was rejected, a reason for rejection is given. Upon revision, the document can be immediately re-filed.efile can help you:
-compress the window of other potential filings that will affect your recordings.
-file at remote locations and eliminate costly runner time.
-submit the document, get results back, and close the file. Filing duration is cut from days to hours.
Fee Payment System
Recording fees are collected through an automated Clearing House (ACH) bank transaction, or through a prepaid escrow account. If you choose the ACH transfer, we will need your bank routing and account numbers for each bank you wish to use. For a prepaid escrow account, you simply make a payment to the Register of Deeds and you can begin filing. All of this information is gathered before you start using the service. Unlike a credit card, these payment methods do not incur any extra fees for you or the Register’s office.
Account signup is required with the register in the county in which you wish to file. There is no software to install. The minimum requirements are a scanner and a web browser with internet access. efile is simple to use; just scan, sign on, and submit your documents. Contact your BIS representative to learn more about efile, PRIA Level III, and electronic paperless transactions.